A. To enter new students and new groups:

1. From your Home screen, click 'Admin' -> 'Students' 
2. Click 'Enter Students'
3. Type in a name for this group
4. Enter a default password* (eg 123) for your students 
5. Paste or type in the names and click 'Next' 
6. Check that the students' details are correct and edit as required. Click 'Confirm'
7. To enter another group of new students, click 'Add Group' and follow steps 3-6

* The default password (which you set yourself) is a requirement for all students in the Schoolshape system.  Students of Language Lab users are required to change the password the first time they log in.  Students of Examination Entry users do not log in themselves and therefore will not need to use the password.

B. To add new students to an existing group:

1. From your Home screen, click 'Admin' -> 'Students' 
2. Select the group to which you wish to add students
3. Click 'Edit' and select 'Add new students'
4. Paste or type in the names of the new students. Enter a default password* for them and click 'Next'
5. Check that the students' details are correct and edit as required. Click 'Confirm'

C. To add existing** students to an existing group: 

1. From your Home screen, click 'Admin' -> 'Students' 
2. Select the group to which you wish to add students
3. Click 'Edit'-> 'Add Students'
4. Select 'Existing students' and tick the required names. Click 'OK' 

**Existing students are those who are already listed 'All Students'

 If you have not yet entered the names of any students, please first see How to enter new students into your school.

'All Students' is a list of all students in your school that use Schoolshape and is not necessarily a teaching group. If a student is placed another group, his/her name is retained in 'All Students'.

First, from the home page, click 'Admin', then 'Students'.

How to create a group by adding names from 'All Students' (or other existing group):

1. Click 'Add Group'
2. Enter the name of the group and an initial password
3. Click 'Existing Students'
4. Tick the students you wish to move into your new group and click 'OK'

How to create a group by adding names of new students:

1. By 'Groups' click 'Add'
2. Enter the name of the group and an initial password
3. Enter the names of your new students and click 'next'
4. Check your students' details. Click a name and edit if necessary.
5. Click 'Confirm'

How to change the name of a group:

1. Select the group you wish to rename.  Above the list of pupils there an editable box containing the name of the group.
2. Click into this box and change the name, as required.

How to move a student from 'All Students' into another group:

1. Click on the group, 'All Students'
2. Click on the student to be moved.
3. From the drop-down box 'Move to...' , select the group to which you wish to move the student.

(Alternatively, you can drag the student into the required group in the list on the left)
NB: The student's name will be retained in 'All Students'

How to move a student from one group into another:

1. Click on the group where the student is presently placed.
2. Click on the student to be moved.
3. From the drop-down box 'Move to...' , select the group to which you wish to transfer the student.

How to remove a student from a group:

1. Click on the group where the student is presently placed.
2. Click on the student to be removed.
3. Click  'More' -> 'Remove from ......'

NB. This will delete the student from the group, but not from your school. The student's name will be retained in the base group, 'All Students'.

How to remove a student from your school:

1. Click on the group, 'All Students'
2. Click on the student to be removed.
3. Click 'More' and then 'delete'

NB: This deletes the student and all his work.

 To add a further teacher to your Schoolshape account:

1. From the home page click 'Admin' then 'Staff Details'.
2. Click 'Add new' and fill in the details.
3. If you wish to give the teacher the right to add and remove other teachers and control your school's Schoolshape account, tick 'is an administrator'
4. If the teacher is required to moderate Common Entrance exams submitted by prep schools, tick 'is an exam moderator'
5. Click 'OK'

To create a master group containing sub-groups like this:
Mr A's Groups
Group 1
Group 2
Group 3

Log in as usual, click Admin -> Students

Create the sub-groups first

1. Click ‘Add’ in the left-hand column ‘Groups’
2. Type in a name (eg Group 1) and a password for the students
3. To add new students, paste or type the names into the box, click ‘Next’ and ‘Confirm’ or click ‘Existing Students’ to select from All Students (or other existing group) and click ‘OK’
4. Repeat steps 1-3 to create more sub-groups (eg Group 2, Group 3)

Then create the master group

1. Click ‘Add’ in the left-hand column ‘Groups’
2. Type in a name (eg Mr A’s Groups) and a password for the students
3. Click ‘Existing Students’ and use the drop-down to select Group 1
4. Click ‘Select all’ and ‘OK’
5. In the left-hand column, drag Group 2 and then Group 3 into Mr A’s Groups.

To make any adjustments, you can select the whole group or individual students and click ‘Move to..’ in the bottom right hand corner. Click ‘more’ for options to ‘remove’ or ‘delete’.

1. From the home screen, click 'Admin' -> 'Students'.
2. Organize your students into year groups:
   1. To create a group for each school year, click 'Add Group' then 'Existing students'. Fill in a name for the group (eg. 'Yr8 2013-14'),
   2. Select the students to be put in this new group, then click 'OK'.  If the names you require are not listed in 'Existing students', then select 'New Students' and type or paste them in.
   3. Repeat steps a and b until all groups and students are organized by year.
3. Release 'graduating' students from your school:
   1. Select the group containing students who have now left your school.
   2. Click on the students you wish to 'graduate'.  (To select all the students in a group, click on the first one,  then shift-click on the last one).  
   3. Select 'Edit', then 'Graduate students'.  Click 'Graduate students' again to confirm.
   4. To delete an empty group that is no longer relevant, select it, click 'Edit', then 'Delete group'.  For example, if your year 8 have just graduated, and you have sub-groups '8A', '8B' and '8C‘ within year 8, you can delete these 3 sub groups, leaving the year 8 group empty. 
      NB:  CE Speaking Tests of 'graduated' students will remain accessible to the teacher/examiner in 'Past Exams'.   All other data is retained by Schoolshape for student reference only, until s/he is registered with a new school.
4. To add students who have just joined your school, select a group, click 'Edit'->'Add students'.
5. If you have any queries,  please contact us .

 To do this, your schoolshape account must have administrator privileges.  This will already be the case if you were the first teacher to register your school.

1. From the home page click 'Admin' then 'Staff'.
2. Select the teacher from the list
3. Click 'Edit', then 'Reset Password'
4. Enter a new password for the member of staff.  They will be prompted to change this next time they log in.

Your master group will contain the names of all the students learning a poem, so give it a suitable title, eg. Eisteddfod Entrants.

The sub-groups will contain the students learning a particular poem, so give each group a suitable title, eg. Mon Petit Chat Group.

Note: There may be only one student in each group, but there can be any number of sub-groups within the master group.

The structure will appear as a drop-down like this:

• Eisteddfod Entrants
  • Mon Petit Chat Group
  • La Pendule Group
  • Mes Amis Group
  • etc

To create this structure:

1. Log in and click Admin -> Students
2. Create the sub-groups first
   1. Click ‘Add’ in the left-hand column ‘Groups’
   2. Type in a name (eg Mon Petit Chat Group) and a password for the students
   3. To add new students (or a single student) paste or type the names into the box, click ‘Next’ and ‘Confirm’ or click ‘Existing Students’ to select from All Students (or other existing group) and click ‘OK’
   4. Repeat steps 1-3 to create more sub-groups (eg La Pendule Group, Mes Amis Group)
3. Now create the master group
   1. Click ‘Add’ in the left-hand column ‘Groups’
   2. Type in a name (eg Eisteddfod Entrants) and a password for the students
   3. Click ‘Existing Students’ and use the drop-down to select Mon Petit Chat Group
   4. Click ‘Select all’ and ‘OK’
   5. In the left-hand column, drag La Pendule Group and then Mes Amis Group into Eisteddfod Entrants.

To make any adjustments, you can select the whole group or individual students and click ‘Move to..’ in the bottom right hand corner. You can also click ‘more’ for options to ‘remove’ or ‘delete’.

1.  On the Students Screen, select the student's name.
2. To select multiple students, hold down the control or shift key while clicking
3. Click 'Edit', then 'Reset Password'
4. Enter a temporary password for the student, and click 'OK'
5. Tell the students their new password.  They will be prompted to change it when they next log in.